Donation Processing in DonorMesh

Every donation, whether online or in person, is tracked with complete transparency and flexibility.

đź’ł Online Donations

Accept credit cards or ACH bank transfers with full donor history and recurring gift support.

  • Recurring billing
  • Instant email receipts
  • PCI-compliant security

đź’µ Cash Collections

Track physical cash through collection, witness confirmation, carrier handoff, and bank deposit.

  • Witness & carrier audit trail
  • Photo upload of deposit slip
  • Linked to specific donation boxes

📝 Manual Donations

Log checks, bank transfers, or external donations manually for full transparency and tracking.

  • Attach source details
  • Categorize for reporting
  • Tag donors & events

How It Works – Donation Workflow

From donation to deposit, every step is accounted for.

1. Donation Received

Online donations are processed instantly; physical donations are logged manually or during cash collection.

2. Witness Attestation

Cash collections include attestation from two witnesses present at the count, digitally signed.

3. Carrier Assignment

A trusted person is assigned to carry the cash to the bank and upload a deposit slip for verification.

4. System Reconciliation

The deposit record is finalized and linked to the donor/campaign, ensuring traceability and reporting.

5. Receipts & Reports

Donors receive receipts via email. Admins can access real-time reports, exports, and audit trails.

Donation FAQs

Answers to common questions about donation processing in DonorMesh.

Yes. Donors can choose weekly, monthly, or custom recurring schedules with stored card or ACH.

The person assigned to deliver the cash must upload a photo of the bank deposit slip. The system links it to the collection record and notifies the admin.

Yes. Donations can be exported in QuickBooks-compatible CSV format, grouped by category, campaign, or payment method.

Absolutely. All donation types—manual, online, or cash—are included in system-wide analytics and dashboards.